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Shiloh Park bids are higher than expected

The King George Board of Supervisors put off a decision on awarding a bid for construction of a park at Purkins Corner.

Other action at the March 5 meeting included officially naming the planned park “Shiloh Park” on a unanimous vote.

County Administrator Travis Quesenberry presented the bid news to Supervisors, along with the cost of additive items for five bid alternatives. Bids were due on Feb. 27. The amount earmarked in the capital fund for the project is $1,100,000. In addition to the construction award cost(s), there is also $15,000 estimated for construction administration and $35,000 budgeted for contingency.

While the base bid for the park came in lower than originally estimated by the engineering firm of A. Morton Thomas & Associates, the rest of the items all came in significantly higher.

The low bid came from W.C. Spratt, Inc., of Fredericksburg with a base bid of $1,049,342.50. The other three bids came from Franklin Mechanical Contractors, Inc. of Kilmarnock with a base bid of $1,377,293; Gulf Seaboard General Contractors, Inc., of Ashland with a base bid of $1,980,000; and, Jeffrey Stack, Inc., of Jersey, with a base bid of $1,371,673.

Supervisors were reminded that the Morton Thomas rep had cautioned that prices could come in higher than estimated, with construction pricing volatile. Some of the additive items might be bid separately in the future. Quesenberry suggested that if the board goes forward with the project this season, it should include the base bid along with additive item #1, which includes the irrigations lines.

The base bid includes actual construction of the park with grass sprigs planted, construction of a sealed parking lot, service road from Henry Griffin Road to the wastewater treatment plant, storm sewer and storm water management basins, concrete and asphalt walkways, and erosion and sediment control measures.  

•  Additive item #1 - $91,000 - for well construction, along with irrigation lines and water reel.
• Additive item #2 - $80,000 - for equipping the park, including installation of baseball infield, pitcher’s mound and rubber bases, foul plate, field markings, foul poles, chain link fencing, dugouts with benches and trash receptacles, soccer goals, corner flags and bleachers.
• Additive item #3 - $77,000 – for substituting Bermuda sod for the Bermuda sprigging contained in the base bid.
• Additive item #4 - $25,000 – for 6-foot wide stone trails to be installed per plans.
• Additive item #5 - $175,000 – for water and sewer lines, sanitary force main and all associated appurtenances.

Supervisors directed Quesenberry to see if the low bidder would be willing to extend the length of time on the bid price, which is April 27.

Supervisor Ruby Brabo said, “The park is a nice thing, not necessarily a necessity.”  She suggested waiting on a decision until after the upcoming 2013-14 budget is decided and while reviewing the upcoming requests for the next five-year capital projects program. There was some consensus around that idea, but no action was taken, until the requested information is available.

Also, at a budget meeting two days later, on March 7, the topic came up peripherally, with a question about whether there were any additional capital funds available for the park project. The answer to that question is expected at an upcoming meeting.

LOCATION
The location for the planned park is near the center of the county. It’s to be constructed at Purkins Corner in the Shiloh district on a 33-acre site at the location of the former county landfill. Access will be from Henry Griffin Road, on the east side of Ridge Road (Route 205).

The site is adjacent to the King George YMCA property, with a county administration complex nearby. A county trash convenience center is also nearby. The former trash convenience center has recently been relocated to the south side of Henry Griffin Road.

The park location is the site of the county’s former landfill, which was the first municipal solid waste site in the state to have all its waste removed and to achieve “Clean Closure” status from the Virginia Department of Environmental Quality (DEQ) back in August 2007. In July 2008 DEQ also terminated the requirement for any post closure care or monitoring.

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