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School Board details $412K in ‘unanticipated revenue’

Asks for unspent funds to ‘rollover’ to 2011-12

The King George School Board approved three motions last week having to do with money. The School Board voted to ask the county for $412,125 in “unanticipated revenue” and also for the rest of any unspent surplus to be appropriated into the next fiscal year.

That was the substance of two of the three motions written out and provided by Superintendent Candace Brown that were approved by the School Board at a meeting on May 2.

The third approved motion will provide $500 bonuses for “all employees,” to be paid in the end of June at an estimated cost of

$273,020. But Brown said in the meantime she might ask the School Board to increase the amount of the bonuses to $750 for all employees.

That would happen if she ends up with at least as much money leftover as she said she was expecting, currently about $550,000-$575,000.

Brown didn’t give any indication what categories or budget lines would be under-spent to create the surplus, and no School Board member asked.

Brown said the bulk of the unanticipated revenue, $350,514, was “in the Treasurer’s office” with the rest, $62,667, due to come in by the end of June. She said in order for her and the School Board to be able to spend it, the Board of Supervisors would have to agree to appropriate it. That could be on the county meeting agenda for consideration as early as next week on Tuesday, May 17.

She provided a list that breaks down the unanticipated revenue received as of May 1 totaling $350,514 as follows:
• $177,755 - ADM as of 3/31 based on student count of 4,098.21
• $69,864 - E-Rate Refund from 2007
• $79,764 - Impact Aid
• $1,360- Northrop Grumman Donation
• $16,471- VACORP insurance claim (press box)    
• $5,300 - Title IIIA (from consortium for English as a Second Language)
Brown likewise provided a listing of unanticipated revenue of $62,667 “to be received,” as follows:
• $12,667 - Medicaid Payment (actual amount)
• $50,000 - E-Rate for 2010 estimated amount

Regarding the above $16,471 from VACORP, Brown said it was proceeds from an insurance claim for a press box at the middle school, which had apparently been vandalized. She said it would not be replaced.

School Board members asked for more information. She said, “We are going to have two press boxes. One at the softball field — girls field — and one at the baseball field at the new high school.”

She said it involved a court order for restitution. Of two students who were involved, Brown said, “They are rebuilding it. The court gave them the choice to either pay or physically have it rebuilt. And they’re having it rebuilt.”

Rick Randall asked, “Now, they’re rebuilding it and we are still collecting an insurance claim?”

Brown responded, “That’s correct. Because if they had paid monetary restitution that would have gone to the insurance company. But they are rebuilding it; they are not paying a monetary restitution.

Randall responded, “OK. I just want to make sure we don’t have insurance say, ‘Well you got the box rebuilt by the people who destroyed it,’ so OK.”

REQUESTED EXPENDITURES FOR UNANTICIPATED SURPLUS
The School Board and Brown have still not established a rotational schedule to adopt and purchase textbooks for the four core subjects of math, social studies, science and English/language arts.  Brown said some of the “unanticipated surplus,” if they get it, would be spent on textbook purchase for math books.

“The math textbook adoption, that’s to meet the new math SOLs (Standards of Learning),” Brown said. “You know, we have not had them in the budget. We always hope we will find the money for it, for that adoption. We would like to do that.”  The SOLS for math were updated two years ago, in 2009.

Below is the breakdown of proposed expenditures for the “unanticipated revenue” that they will be requesting from the Board of Supervisors.

• $225,000 - Math textbooks
• $150,000 – Five sets of Computers On Wheels; each contains 30 computers
• $19,125 - Replacement computers in one business lab
• $18,000 - Replacement car for Drivers Education

CARRYOVER FUNDING     
As noted above, the School Board unanimously voted to request supervisors to appropriate any 2010-11 operating fund balance to the School Board’s 2011-12 operating budget.

The discussion on May 2 centered on using a portion of the surplus funding to provide 2 percent raises for all employees beginning July 1. But Dennis Paulsen cautioned against telling the Board of supervisors that some of the money would be spent on raises to begin this summer.

“I’d be careful about telling them to roll anything over for a 2 percent raise. And here’s why I think that — they’re giving their employees a 2 percent raise in January. If we give our raise to our employees in June, July, then that’s going to cause some friction.”

 

Phyllis Cook

 

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