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School Board votes for $14,800,000 in capital requests

The King George School Board last week voted unanimously to forward a capital projects request to th...

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School Board considering $15,000,000 in capital requests

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County to present $57M CIP request

The King George Planning Commission next Tuesday will hear details of requested projects for a proposed five-year $56,882,872 Capital Improvements Program (CIP).
Members of the public will also have a chance to comment on the proposed projects.
County Administrator Travis Quesenberry is slated to appear before the commission to provide an overview of the requests and talk about how the CIP process fits into the county budget process.
That will take place next Tuesday, Jan. 11, when a public hearing on the 2011/12-2015/16 CIP is also scheduled. The meeting begins at 7 p.m. in the boardroom of the Revercomb Building, located on Route 3 behind the King George County Courthouse.
Last month, at its Dec. 14 meeting, Planning Commissioners received copies of all capital requests.

CIP SUBMISSION PROCESS    
Department heads, county offices, constitutional officers and the school superintendent were provided instructions for submitting projects last September, with a submittal date of Oct. 12, 2010.
Guidelines provided for submittals included the following:
• Project or equipment must cost $50,000 or more.
• Item requested must be a capital item: Non-recurring or non-routine costs and useful life greater than two years from the date of purchase.
• All pricing researched with documentation included to support request.
• For major construction items, assistance to be sought from county engineer for engineering estimates and projected timelines.
• Operating and maintenance costs to be included on request forms.
• All proposed projects to be included, even if are shown on the current adopted FY10/11 CIP.
Planning Commissioners are expected to individually rank submitted projects prior to the February meeting for a compilation that will be unveiled next month.
At that point, the CIP package is expected to be finalized and go back to Quesenberry.
Quesenberry is expected to make adjustments based on budgetary considerations.
His recommendation for a proposed five-year CIP will be provided to the Board of Supervisors later this year.  
REQUESTED PROJECTS FOR 2011-12 TO 2015-16    
PARKS & RECREATION
Five projects requested totaling $3,787,000 from Director of Parks & Recreation Tim Smith.    
PRACTICE LIGHTS AT SCHOOLS & BARNESFIELD -     Necessary - $120,000 requested in 2012-13 for purchase and installation of ball field lighting at schools and Barnesfield. The request does not detail which schools nor indicate which fields are to be lighted at Barnesfield. $6,000 for annual utility costs are estimated to increase county operating costs.
PURKINS CORNER PARK – Necessary - $1,500,000 requested in 2013-14 for engineering design and plans for construction of a park at the site of the old landfill. $7,000 for annual utility costs are estimated to increase county operating costs for this proposed park, with no maintenance, staff or other costs estimated.
BARNESFIELD PARK UPGRADES PHASE 1 – Necessary – $350,000 requested, with $40,000 requested in 2011-12 and $310,000 requested in 2012-13 to relocate and provide lighting for Field C, provide a more centralized parking area and install additional restrooms at Barnesfield. $4,000 for annual utility costs are estimated to increase county operating costs for this project.
BARNESFIELD PARK UPGRADES PHASE 2 - Future - $602,000 requested, with $50,000 requested in 2012-13 and $552,000 requested in 2013-14.  The project would provide light fixtures at two ball fields, add a new 80 foot by 40 foot pavilion, expand the playground, and drill a well for irrigation. $12,000 for annual utility costs are estimated to increase county operating costs for this proposed park, with no maintenance, staff or other costs estimated.
CITIZENS CENTER EXPANSION – Future – $1,215,000 requested, with $100,000 requested in 2014-15 for architectural/engineering plans to add a pre-engineered metal building on the west side of the existing building, and $1,110,000 requested in 2013-14 for construction of an 8,000 to 10,000 square foot metal building for gymnastics, wrestling and other uses that are currently housed in old King George Elementary School. $12,000 for annual utility costs are estimated to increase county operating costs for this project, with no maintenance, staff or other costs estimated.
    
SCHOOL BOARD     
Eight projects were approved by the School Board for submission by a vote in October 2010. Two projects have been removed, with six projects remaining. The six projects total $14,683,452.
POTOMAC ELEMENTARY RENOVATION - Urgent – $9,946,672 requested, with $1,432,007 requested in 2011-12 and $8,214,665 requested in 2012-13 to renovate Potomac Elementary School and add some classrooms. No estimate is provided for operating or maintenance costs once this project is completed, nor does it include estimates for provision of trailer classrooms for up to two years while the renovations are being undertaken.
REPLACE HVAC AT FORMER MIDDLE SCHOOL - Necessary - $1,600,000 requested in 2013-14 for a project to replace the heating, ventilation and cooling system (HVAC) at the former middle school, which was closed in June 2009.
The submission states, “Annual operating costs should be reduced;” however, the building is not currently in use.
No estimates are provided for operating or maintenance costs if the project is completed, nor for administrative and educational operating costs, should the school be reopened for student use.
REPLACE WELL AT FORMER MIDDLE SCHOOL – Necessary - $150,000 requested for a new well in 2013-14 at the closed former middle school building
No estimates are provided for operating or maintenance costs if the project is completed, nor for administrative and educational operating costs, should the school be reopened for student use.
STADIUM AT NEW HIGH SCHOOL - Necessary - $2,750,000 requested in 2011-12 for a new stadium with concession stand, ticket booths, restrooms and a field house containing team and referee locker rooms at the site of the new high school. The amount requested is obsolete, as the architect provided an estimate of $3,890,000 in November 2010. $5,000 for annual utility costs are estimated to increase the School Board operating costs for this project, with no building or field maintenance, staff or other costs estimated.
OLD KGES/ADMINISTRATION COMPLEX ROOF REPLACEMENT – Necessary - $160,000 requested in 2011-12, with $342,297 noted as prior appropriation for roof replacement/repairs. No estimate is provided for operating costs or maintenance once this project is completed.
FOUR SCHOOL BUSES – Necessary - $376,780 requested in 2011-12 for four regular school buses. No estimate is provided for operating costs or maintenance once the buses are purchased.

DELETED SCHOOL BOARD PROJECTS    
Two projects have been deleted that were approved for submission by the School Board by vote back in October 2010.
The deleted projects include one for a connecting road between the middle and high school that was estimated at $250,000. That project has been rolled into the stadium design project by the county.
The other disappearing project is one for a replacement bus garage. When the School Board approved that project, no funding amount had been estimated, nor location specified.  
In the meantime, the county approved the purchase of property on US 301 for use as a vehicle maintenance facility, to include accommodating buses. See project below.
    
COUNTY ADMINISTRATION    
Four projects requested totaling $10,085,600.
VEHICLE MAINTENANCE FACILITY – Necessary - $1,290,000 requested in 2011-12 for renovation of an existing metal building to convert it to a vehicle maintenance facility, including site improvements, new pavement, new entrance, turn lanes from US 301, fence repairs, lighting upgrades, new well and septic system, along with demolition of some dilapidated sheds and a couple of residential structures. The facility will also have a fuel depot.
$10,000 is estimated for utility costs for the facility in 2011-12, with $25,000 estimated annually thereafter. No building maintenance, staff or other costs have been estimated.
RESURFACING ADMINISTRATION/COURTHOUSE PARKING LOT – Necessary - $125,000 requested in 2012-13 for a maintenance project to resurface the parking lot behind the Courthouse.
RALPH BUNCHE BUILDING – Future – $350,000 requested with $35,000 in 2012-13 and $315,000 in 2013-14 for building stabilization work recommended by an assessment performed by the county last year. The project would include a new roof, repair of doors and windows and foundation stabilization.
The submission states, “The Ralph Bunche school is an important piece of the county’s history and the building is still structurally sound. This project will provide stabilization work to maintain the integrity of the building, until such time that the county determines the best reuse option for the building.
In 2006, the building was listed on both the National Register of Historic Places and the Virginia Landmarks Register due to the efforts of the Ralph Bunche Alumni Association for the building’s role in the civil rights era regarding its establishment to provide “separate but equal” education, which was the law of the land in 1949 when the school was built.
GOVERNMENT CENTER-HUMAN SERVICES CENTER – Future - $10,085,600 requested in 2015-16, which is the last year of the five-year plan. No cost estimate is provided for operating costs or maintenance once this project is completed.
    
INFORMATION TECHNOLOGY    
Two projects requested totaling $300,000.  
COMPUTER HARDWARE/SOFTWARE REPLACEMENT PROGRAM – Not prioritized - $200,000 requested with $50,000 requested in each of the following four years. The project is to implement a hardware/software replacement program to occur on an annual basis.
REPLACE AS 400 COMPUTER SYSTEM – Necessary - $100,000 requested in $2012-13 to replace the county’s computer system. The IBM server hosts county software applications, which include tax collection, general ledger, payroll, accounts payable and utilities.
    
ECONOMIC DEVELOPMENT    
One project requested to bring natural gas pipeline to King George Industrial Park to increase potential for economic development
NATURAL GAS PIPELINE – Desirable - $4,500,000 requested with $400,000 requested in 2012-13 and $4,100,000 requested in 2013-14. The timing is contingent on Columbia Gas bringing a high pressure pipeline to the area that the county can extend to hook up to the industrial park.
    
COMBINED COURTS    
Two projects totaling $15,700,000.
REPLACE COURTS BUILDING – Future - $15,400,000, with $1,400,000 requested in 2014-15 and $14,000,000 in 2015-16. The project is for design and construction of a new 40,000 square foot courts services building. The existing Courthouse is not large enough to accommodate users on court days, lacks adequate seating capacity, proper acoustics, needs larger jury assembly facilities, adequate attorney/client meeting rooms, and needs better security for judges, along with more area for technology hardware and court files storage.
COURTHOUSE IMPROVEMENTS – Necessary - $300,000 requested with $40,000 in 2011-12 and $260,000 in 2012-13 to reconfigure the existing courthouse after the sheriff’s office moves out, so as to best meet the needs of the remaining court services in the building and to provide security improvements.
    
SHERIFF’S OFFICE    
One project requested totaling $196,820.
MOBILE DATA TERMINALS REPLACEMENT – Necessary - $196,820 requested in 2011-12.
    
SMOOT LIBRARY    
One project request that has been funded totaling $5,265,142.
MAIN LIBRARY EXPANSION - Urgent – As noted, the project has already been funded, with the Board of Supervisors expected to authorize advertisement of the bid for construction as soon as the Smoot Library Board of Trustees has finalized plans with its architect.
The finished project is slated to add $80,000 in annual operating costs for 2011-12, $158,000 in 2012-13 and about the same in following years.
    
EMERGENCY SERVICES DEPARTMENT   
 Five projects requested totaling $5,865,000.  Many of the items are for cyclical replacement of required safety equipment.  
REPLACE ENGINE #11 - Necessary - $525,000 requested in 2012-13.
AMBULANCE REPLACEMENT PROGRAM - Urgent - $865,000 requested, with $170,000 in 2011-12, $170,000 in 2012-13, $175,000 in 2013-14, $175,000 in 2014-15, and $175,000 in 2015-16.   
REPLACE COMPANY 2 IN DAHLGREN AREA FOR COMBINED FIRE & RESCUE STATION - Necessary - $3,550,000 requested with $250,000 in 2012-13, $300,000 in 2013-14, and $3,000,000 in 2014-15. $30,000 is estimated for annual operating costs for this project.
REPLACE ENGINE #21– Necessary - $525,000 is requested in 2013-14.
REGIONAL FIRE/EMS TRAINING CENTER – Future - $400,000 requested with $100,000 in 2013-14, $100,000 in 2014-15, and $100,000 in 2015-16. $20,000 is estimated for annual operating costs for this project.

Phyllis Cook
Staff Reporter

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