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Last updateWed, 19 Nov 2014 8pm

   2014 39.95 HSD w VIDor PH-Banner2-500-x-125

County seeks bids for Smoot Library project

King George County is soliciting sealed bids for the construction of a new 17,800 square foot addition to and the renovation of the existing Smoot Library building, which measures about 10,500 square feet.

The bid announcement was issued at the end of June after final construction plans were readied by the Smoot Board of Trustees. The architect from the Lukmire Partnership, Inc. had also worked with the county along the way to incorporate suggestions for value engineering to minimize the construction costs of an extensive addition that will spread back onto adjacent lots that were acquired by the library in the last few years.

Qualified construction companies are asked to submit bid prices to the county by the Aug. 9 deadline.

A non-mandatory pre-bid conference and walk-through will be held later this month. July 26 is the deadline for bidders to submit questions, requests for clarifications, or other inquiries in writing about the project. A contract is to be awarded based on total base bid.

The work under the proposed contract will include site construction, renovation of the existing library building and general construction of a new building addition.

That includes the removal, containment, and legal disposal of asbestos containing materials in the existing building along with selective demolition in the existing building and removal of underground storage tanks, general site and landscaping, sediment and erosion control, storm water management, below grade utilities, paving, and site furnishings, architectural, structural, an mechanical, to include fire protection, plumbing, heating, ventilating, and air conditioning. It also includes electrical, communications, and electronic safety and security work.

Additional information is specified in the contract documents. Those may be examined at three locations in Richmond and the Lukmire Partnership’s office in Arlington, in addition to the King George County Administrator’s office in the Revercomb building behind the courthouse on Route 3 (Kings Hwy).

TIMETABLE FOR COMPLETION
As noted, the current bid submission deadline is Aug. 9. After review of the bid submissions is completed by county staff, a recommendation would likely be forwarded to the Smoot Board of Trustees for their information.

A summary of the bid process and results is expected to be included in a meeting packet of the Board of Supervisors for its review and bid approval. Supervisors could get that bid recommendation sometime in September, with a notice to proceed likely to be provided in the end of September or beginning of October.

The contract time for the library project is set at 488 consecutive calendar days from the date of issuance of a Notice to Proceed for substantial completion. Final completion is to be achieved in 30 consecutive calendar days from date of issuance of a Certificate of Substantial Completion.

That current timetable would put the date for the substantial completion in the neighborhood of February or March 2013, with final completion coming in spring 2013.

LEASE
The King George School Board approved a lease on June 27 to allow Smoot Library to use the former middle school building for 18 months from the date of execution by the last party to sign.

After that, it will continue month-to-month until two months following the issuance of a final certificate of occupancy for the main library site, or unless extended by library and school officials.

The main portion of the former middle school building was closed for use as a school in June 2009. Only the gym and a nearby classroom have been in use by Parks & Recreation and/or the high school’s NJROTC program.

The lease allows Smoot to use the central portion of the closed school building for the nominal fee of $10 per month in addition to $500 per month for all utilities, regardless of actual usage or billings.

In addition to the former school building’s original library area and two classrooms to be used for storage, it also includes the main office area near the front door of the building and the rooms and offices back to the library area already mentioned.

The library will operate in the former school building so it can continue to serve the public while its own building is under renovation and construction of a major addition to the existing facility.

Phyllis Cook

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