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Planning Commission gets 5-year capital projects list

Public hearing set for May 13

The Planning Commission got its first look at $28 million in projects proposed for an updated five-year Capital Improvements Program (CIP) for 2014-15 through 2018-19 at its meeting on April 8.

The group scheduled a public hearing to take place next month to hear from requestors and take public comment on the proposals. That hearing will be on May 13 at a meeting starting at 7 p.m. in the ground floor board room of the Revercomb Administration building, located behind the Courthouse.  

The requested projects are listed below.

PARKS & RECREATION
Seven projects requested totaling $1,896,000, with four of them requested for funding in the upcoming fiscal year, estimated at $707,000.

1. SHILOH PARK-PHASE 2  - $473,000 requested in 2014-15 to include restrooms/concession facility, picnic shelter, and water and sewer lines and connections.

2. BARNESFIELD PARK UPGRADES PHASE 1 - $112,000 requested in 2015-16 and $152,000 requested in 2016-17 for conducting a park master plan, installation of a well and irrigation to the fields, relocation of Field C, expanded parking, addition of a two-stall restroom.

3. QUONSET HUT IMPROVEMENTS – $30,000 in 2014-15 for structure study to determine condition and integrity of the building, systems and roof to determine whether improvements for continued use can be validated. $70,000 earmarked for possible repairs in 2016-17.

4. HUNTER FIELD IMPROVEMENTS - $230,000 requested in 2017-18 for field improvements, mitigate erosion problem, provide irrigation. Future work would be expected to include repairs to the bleacher stands and replacing the press box/concession stand that has been deemed unusable.

5. BARNESFIELD PARK UPGRADES PHASE 2 - $595,000 requested in 2018-19 for provision of lighting for the three ball fields.

6. PRACTICE LIGHTS - $77,000 requested 2014-15 to install practice lights at the middle school, Barnesfield Park’s multipurpose field and a field at Ralph Bunche.

7. CITIZEN CENTER EXPANSION - $127,000 requested in 2014-15 and $30,000 in 2015-16 to add more restrooms, office/storage space and parking.

SCHOOL BOARD
Nine projects requested totaling $15,479,229, but adjustments may be made to that request list as noted below.

1. SCHOOL BUSES – 2,087,843. That figure was adjusted in a later list to $2,032,843 requested over five years, with $333,668 requested in 2014-15 for replacing four buses. Five buses are requested in each of the following four years, with $409,175 requested in 2015-16, and $430,000 in each of the following three years. The list adjustment also included $55,000 being requested separately for two maintenance vehicles in 2014-15. It’s unclear whether the vehicles remain in the request list, since all previous division cars and truck purchases have come from funds programmed into the School Board operating budget, since they would not meet the county’s threshold of $50,000 or more for individual items with the two vehicles bundled together.

2. MIDDLE SCHOOL ROOF REPAIRS – $1,169,675 requested, with $594,975 requested in 2014-15 and $574,700 in 2015-16. This project request was adjusted to double the earlier cost, after the School Board heard from its roof consultant on April 6.

3. FACILITY EXPANSION - $8,250,000 requested in 2016-17. The project would be to either renovate and provide an addition to the former middle school building, or to provide an addition to the existing middle school. The purpose would be to create space in one of the buildings to shift the 6th grades from the county’s three elementary schools. The division is expecting to have some extra money at the end of the school year and has directed that a study be performed to indicate which project would be most advantageous and cost-efficient.

4. TECHNOLOGY NETWORK EQUIPMENT - $481,160 requested in 2014-15 to replace all wide and local area network switches, except at the high school, and to upgrade the division’s firewall.

5. TECHNOLOGY FIBER EXPANSION – $800,000 requested in 2015-16 to provide fiber optic cabling to Sealston Elementary and Potomac Elementary schools.

6. SCHOOL SECURITY SYSTEMS - $716,159 requested, with $125,000 requested in 2015-16 and $591,159 requested in 2016-17. The project would complete the installation of access control systems at Sealston Elementary and King George Elementary and it would install security camera systems at all schools except for high school, which has them.

7. HD PRESENTATION SYSTEMS - $1,171,275 requested in 2017-18 to replace existing equipment in each classroom with wall-mounted, short-throw interactive presentation projectors, with a set of 30 clickers, a document camera and amplification sound system.

8. DISTRICT WIDE MULTIMEDIA SYSTEM– $303,117 requested in 2018-19.

9. HIGH SCHOOL TRACK - $500,000 requested in 2015-16 for a new track complex and bleachers at the high school, or alternatively, renovations to the existing track, along with concessions, restrooms and bleacher improvements.

COUNTY ADMINISTRATION
The county administration is requesting three projects that total $665,000.

1. RALPH BUNCHE - $215,000 in 2015-16 for continued building stabilization on Ralph Bunche building work to maintain the integrity of the building, until a committee makes a recommendation to the Board of Supervisors to determine the best reuse option for the historic building. Last year, the project had been earmarked for funding a year earlier. It was likely pushed back because the advisory committee has only decided on a recommendation for use of the front part of the building.

2. TURF REPLACEMENT - $150,000 toward turf replacement at the county sports stadium at the high school, with $50,000 requested in each of two years for 2016-17, 2017-18, and 2018-19. Replacement is expected to be needed after 10-12 years of use for the stadium that opened two years ago.

3. CONVENIENCE CENTER SITE - $300,000 for a land purchase in Dahlgren requested in 2015-16 for Waste Management to build a trash drop-off convenience center site at a location to be determined in Dahlgren.

INFORMATION TECHNOLOGY
There are two projects totaling $300,000.

1. COMPUTER REPLACEMENT PROGRAM - $250,000 for computer replacement program, with $50,000 requested in each of the next five years.

2. NETWORK SERVER REPLACEMENT -  $50,000 requested in 2014-15.

SHERIFF’S OFFICE
One project totaling $155,646.

1. MICROWAVE RADIO REPLACEMENT - $155,646 requested in 2015-16.

COMMUNITY DEVELOPMENT
One project requested totaling $150,000.

1. PUBLIC SAFETY ANSWERING POINT E-911 GRANT - $150,000 requested in 2014-15 to be funded by a state grant. The project would replace the dispatch mapping system in the Sheriff’s office and its related maintenance software in the Community Development Department.

EMERGENCY SERVICES DEPARTMENT
Four projects requested totaling $9,565,000, for cyclical replacement of required safety equipment.  

1. AMBULANCE REPLACEMENT PROGRAM - $935,000 requested and amount divided over the next five years.

2. REPLACE COMPANY 2 IN DAHLGREN AREA - $4,050,000 requested for combined fire & rescue station, with $550,000 in 2014-15 estimated for purchase of land, $3,450,000 in 2015-16 for design and construction of building.

3. REPLACEMENT OF ENGINE #21 - $550,000 to replace Engine #21 in 2016-17.

4. NEW FIRE STATION – SHILOH/JERSEY AREA - $4,050,000 requested for a new fire & rescue company in the Shiloh/Jersey area of the county to improve response time in emergencies. $550,000 requested in 2017-18 for land and $3,500,000 in 2018-19 for design and construction.

CIP PROCESS
Travis Quesenberry, county administrator, had forwarded the complete package of requests to the Planning Commission through Jack Green, Director of Community Development, as adjusted. The Planning Commission is the first to provide a public review of all the projects that come forward from department heads, county offices, constitutional officers, the school division and the library. That’s at the May 13 meeting.

After that, Commissioners will be tasked to individually rank projects before the June meeting and forward those rankings to Green for compilation. That compilation of project rankings will come back to the Planning Commission at its June meeting, for final adjustments to be made, prior to a vote to forward the CIP package to the county administration and the Board of Supervisors.

Quesenberry is expected to provide his recommendations for any further adjustments to the program, with particular attention to the projects recommended for funding in the upcoming fiscal year, 2014-15, which begins on July 1.

Those recommendations are reviewed by Supervisors during a meeting, with members of the governing body providing their own input. After the board comes to some kind of consensus, a proposed program is adopted at another meeting. 

The five-year plan will span fiscal years beginning with 2014-15 through 2018-19. 

The approved CIP is used as a guide for planning purposes in future years. The program is subject to changes in out-years, with projects often moved farther out for funding. But sometimes the opposite is true and it happens that projects can receive funding earlier than the year(s) in which they are originally requested.

Phyllis Cook

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