Wed07302014

Last updateWed, 19 Nov 2014 8pm

   2014 39.95 HSD w VIDor PH-Banner2-500-x-125

School Board spending unbudgeted ADM money prior to end of 2013-14

King George school division Superintendent Rob Benson provided the School Board with a list of recommendations on how to spend some of the money expected to be leftover at the end of the fiscal year.
The excess funds are largely due to a higher average daily membership (ADM) for student enrollment than had been budgeted for the school and fiscal year, ending next month on June 30.


The division was anticipating ending the year with a higher ADM than budget. That’s why Benson and the School board were able to comfortably hire additional instructional personnel at the elementary level earlier this year to address some high teacher-pupil ratios.

Benson said that an additional appropriation for the current 2013-14 fiscal year will be requested, with the timing contingent on advice from county finance director, Robyn Shugart.

The latest financial report includes the expenditures as proposed, along with the additional expected state revenue. It indicates a surplus of $119,884 at this point.

 

SPENDING LIST
The recommendations for spending down the excess revenue on one-time purchases had been put forward at the last meeting, but without cost estimates. This time the list had price tags attached. It adds up to $262,234.

The School board concurred with the items listed, as follows.
PES/KGMS dishwashers - $94,834
Spectator seating at KGMS -    $28,000
Concrete base for spectator seating - $18,000
Pre-School walkway replacement -$14,000
Potomac Elementary driveway - $2,400
PES cabinetry for renovated wings - $25,000
Maintenance vehicle replacement - $25,000
Cafeteria furniture KGES/KGMS - $40,000
Partial carpet replacement at the School Board office - $15,000
Access Control systems for KGES and SES – Benson noted that grant funds are expected to become available for this project.

ACTION TAKEN FOR DISHWASHERS & BLEACHERS
The list was also accompanied by three associated action items approved by the School Board.
The superintendent is allowed by policy to approve items under $30,000 not contained in the approved budget. These three needed action, since their prices could or would top that threshold following the procurement process. The first two had to do with purchasing dishwashers and the third was for purchase and installation of bleachers at the middle school fields.

The School Board voted to approve funding of up to $57,257 for the purchase and installation of a dishwasher/disposer at Potomac Elementary School.

The second item approved was for the purchase and installation of a replacement dishwasher at the middle school at a cost of $37,577. The agenda packet indicated that the dishwasher needing replacement was the original one installed when the school was built. That school opened as in 1968.

The price differential between dishwashers for the two schools is because the middle school only needs replacement of the actual dishwasher unit. Potomac has never had a mechanical dishwasher and needs the conveyer system and accompanying tables and equipment, along with installation of a power supply.

The third action item approved is for the purchase and installation of bleacher seating at the middle school.
The bleacher project includes three sets of bleachers to be installed on concrete pads at the track, along with two sets to be installed at the softball and baseball fields respectively.

The project is estimated at $46,000.

Phyllis Cook

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