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Board of Supervisors approves five-year capital plan

Funding to be allocated for some 2009-2010 projects
 
The King George Board of Supervisors approved a five-year Capital Improvement Program (CIP) for 2009-2010 through 2013-2014 last month. The CIP that totals over $114 million was approved at a meeting on June 16.
The CIP is a five-year plan which is updated annually by the Planning Commission, then forwarded to the Board of Supervisors through the County Administrator.
Each year, supervisors adopt a capital budget and spending plan in one-year increments for funding of capital improvements items and projects.


At this week’s meeting on July 7 (following our press time), the agenda indicates that Supervisors are expected to take action to allocate specific funding for some individual projects that appear in the current 2009-2010 fiscal year of the five-year plan. The amount for 2009-2010 is estimated at $2,221,007.
This year, and for the last several years, supervisors have provided direction that no money is to be spent on capital projects until funds are specifically appropriated for them.
That means that just because a project appears on the approved CIP plan, it does not allow funds to be spent until supervisors give the go-ahead.
That was made clear again for the current adopted plan when action was taken last month.
Donita Harper, deputy county administrator and director of finance, told the board it was understood that projects would need approval by the board prior to spending any money on them.
Chairman Joe Grzeika agreed: “I don’t want that note to get lost. Because until it is approved by us, that there is no expenditure of funds.”
According to the agenda packet, a report from County Administrator Travis Quesenberry notes that county staff has been working on developing some requests for proposals (RFPs) for some projects on the 2009-2010 list.
Quesenberry is also performing the duties of county engineer and supervisors are following his advice that assessments be performed by engineering firms prior to soliciting RFPs.
As a result, RFPs are being developed for advertisement later this month on four projects, three of them on projects for the School Board and another is for an assessment of the former Ralph Bunche high school building.
The following are the current 2009-10 projects in the works.

Ralph Bunche Assessment | $50,000
After not using the Ralph Bunche building for school purposes for more than 10 years, the School Board finally turned it over to the county in February.
In April, supervisors agreed to a suggestion from Supervisor Cedell Brooks, Jr., to add it the capital project list. The board inserted it in the CIP for a $50,000 assessment of the Ralph Bunche building and property, so that renovation costs and uses of the building and property might be determined in the future.
Supervisors also agreed to a suggestion from Supervisor Jim Howard to request the county’s Master Gardener’s group if they might come up with some options for a landscaping plan.
That idea came up at the June 16 Board meeting, with it noted by Brooks that a cleanup of the area around the building was needed as the first step.
Quesenberry reports to the board in this week’s meeting packet that some recent cleanup brought to light a water leak on the property.
In investigating the leak, county staff next discovered an underground fuel storage tank. Now, quotes for removal of the tank are being compiled.
In the meantime, these initial findings of the leak and the underground fuel tank demonstrate the need for a comprehensive assessment of the building and of the 30 acres on which it sits.

Assessment of HVAC at middle school | $25,000
The School Board had requested $2,225,500 for a project to replace the heating, ventilation and cooling system at the former King George middle school building. The $25,000 funding is toward an assessment to be performed to see whether replacement or repairs are needed to the HVAC and to obtain cost estimates for work needed.

School bus replacement | $140,000
The School Board had requested $420,000 for six new school buses. The county had received financial advice and analysis a couple of years ago from Davenport Associates on the most cost-effective way to procure school buses and a lease-purchase plan was recommended. The approved five year CIP indicates out-year funding of $140,000 in each of the next four years, adding up to $700,000 over the next five years.

Stadium at new high school | $200,000
The School Board had requested $3 million for a new stadium and field house at the new high school. Supervisors have asked to be provided with a scaled-back design for a stadium of adequate size that would not be as costly as estimates for the schematic designs reviewed last fall. The five-year CIP indicates a total project cost for a new stadium to be estimated at $2 million, with the remaining $180,000 estimated for the project that is currently proposed to be spent in the 2010-2011 fiscal year.

Assessment for Potomac Elementary | $80,000
The School Board had requested $3,107,599 for renovations to Potomac Elementary School. The current $80,000 funding is expected to fund an assessment be performed to see what renovations and repairs are needed and to firm up cost estimates for work deemed to be required.

Old King George Elementary Roof replacement and repairs | $342,297
The School Board had requested the amount noted, which is currently being held as a placeholder. The cost estimate was provided a few years ago as the amount it would take to repair or replace portions of the roof over the older, single-story section of the school building. The board has requested Quesenberry determine from Superintendent Candace Brown what portions of the building will continue to be used now that the new high school has been completed.

Operations center | $150,000
This amount for the current fiscal year is part of a $9,810,000 estimated price tag for a facility expected to house a general operations facility and vehicle maintenance facility at a planned government center at Purkins Corner. It’s possible that a school bus garage could be part of the facility, but there is no agreement by the School Board to currently participate in the joint project.

Health & Human Services Center | $150,000
This amount for the current fiscal year is part of a $11,330,000 estimated price tag for a facility to be built at Purkins Corner.

Radio and vehicle audio-video systems | $83,710
The funding is to go toward in-car replacement systems.

Smoot Library expansion and renovation | $1 million
The county is planning an expansion to the Smoot Library to add 15,000 square feet to the existing 10,000 square foot facility, located on Route 3 east of the Courthouse. The project also includes renovations to the existing building. The entire projected is currently budgeted at a cost of $4,875,000, with $1 million in the current fiscal year to continue with the project.

Out-year projects in approved five-year CIP
These projects are not earmarked for funding in the current fiscal year, but are listed as future projects. But that doesn’t mean all that money listed will be spent over the next five years.
It is supposed that a few projects might end up being pushed to further out-years, due to lack of ready money and a potential disinclination to burden taxpayers with additional debt.
PARKS & RECREATION 6 projects | $2,673,000

Sealston Park phase 2 | $210,000
Requested for construction of a restroom/concession facility and a multipurpose court.
Sealston Park phase 3 | $540,000
Requested to provide lights for the fields at the park.
Barnesfield Park upgrades phase 1 | $233,000
Requested to provide a new pavilion, additional playground equipment, lights on the multi-purpose fields and more parking area.
Barnesfield Park upgrades phase 2 | $400,000
Requested to provide light fixtures at three ball fields and add additional restroom facilities.
Purkins Corner Park | $90,000
Requested for design and construction of a park at the site of the old landfill.
Citizens Center expansion | $120,000
Requested to add 8,000-10,000 square feet to the west side of the existing building for gymnastics and other uses.

SCHOOL BOARD 9 projects | $63,765,371, with 5 listed above for partial funding in the current fiscal year.

New elementary school | $20 million
Requested to build a fourth county elementary school.
New middle school | $35 million
Requested to build a new middle school.
Replace King George Middle School well | $140,475
Requested for a new well at KGMS which closed at the end of this past school year with no decision on when the school will be utilized in the future.
Connecting roads | $250,000
Requested for a road between the new high school and the existing high school and a second road between the new high school and the middle school.

COUNTY ADMINISTRATION Two projects | $225,000.

Replace AS 400 computer system | $100,000
Requested to replace the county’s computer system.
Resurfacing Administration/Courthouse parking lot | $125,000
Requested to resurface the parking lot behind the Courthouse.

EMERGENCY SERVICES DEPARTMENT Six projects | $4,465,000

Fire apparatus: replacement of pumper  $525,000

Ambulance replacement program | $465,000

Replace Company 2 in Dahlgren area | $2.5 million

Fire apparatus: replacement of engine pumper | $525,000

Personal protective equipment | $50,000

Regional fire and EMS training center | $400,000

Combined Courts | $15,400,000
Requested for a new courthouse.

Sheriff's Office | $1,450,000
Requested to upgrade emergency communications and E-911 equipment

Smoot Library | $235,000
Requested for Bookmobile.

 

By Phyllis Cook, Staff Reporter

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