- Last Updated on Wednesday, 09 May 2012 15:02
- Published on Wednesday, 09 May 2012 15:02
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The timeline for putting the new Westmoreland County judicial complex project out for bids was delayed by approximately one month due to revisions requested by members of the judicial community. The project’s bid advertisement was published in the Richmond Times-Dispatch on April 29.
No mention was made of the delay when the Westmoreland Supervisors met on April 9. During the last days of March, County Administrator Norm Risavi and judicial project architect and engineer Rick Funk had been busily preparing bids documents for the solicitation that did not immediately occur. The Journal reported at that time that U.S. Department of Agriculture’s Rural Development had agreed to finance the project with
a low interest loan, but costs could not be known until contractor proposals had been received.
When questioned by this reporter on May 1, Risavi agreed to make the bids solicitation available and advised of the delay that occurred as a result of the one or several judges who requested additional design accommodations from the project’s architect.
The published solicitation advises prospective contractors that “sealed bids in duplicate for the Westmoreland County Courthouse in Westmoreland County, Virginia, according to the drawings and specifications dated April 30, 2012, prepared by dBF Associates, Architects, Inc. will be received by the county of Westmoreland . . . until 1:30 p.m. local time, June 7, 2012, at which time and place they will be publicly opened and read aloud in the Conference Room at the George D. English Building, Montross, Virginia at 1:30 p.m.”
The solicitation cites the architect Funk’s Charlottesville, Virginia contact information and advises that “a prebid conference will be held at 10:00 a.m. local time on Wednesday, May 9, 2012, at the site in Montross, Virginia. . . . The meeting will move to the Conference Room at the George D. English Building, Montross, Virginia at approximately 10:30 a.m. to address any formal questions. Attendance at the prebid conference is not mandatory but is strongly recommended,” the April 29 notice advises.
“The project shall be awarded on a lump sum basis of the Base Bid plus such alternatives as the Owner, in its discretion, decides to award.” Interested contractors are then told that they can obtain bid documents from the architect’s Charlottesville office as quickly as April 30 but that a $200.00 per set deposit is required.
Drawings and specs could be reviewed in Harrisonburg, Roanoke, Charlottesville and McLean, according to the published solicitation. Bids are to remain valid “for a period of 60 calendar days from [the] date [the] bids are opened [and] all bids are to be accompanied with a bid bond or cashier’s check of not less than 5 percent of the base bid,” the ad explained.
The county retained the ability to reject “any and all bids and to award the contract in the best interest of the [county].” Prebid communications regarding interpretation of the documents would be forwarded to design architect Funk at the dBF Associates’ headquarters in Charlottesville, Virginia.
The 2-story, 40,732 structure will be constructed on the vacant property that is situated immediately adjacent to the George D. English Building and will have its own parking lots. The new building will house the county’s courts, court and judicial offices and storage areas, the Westmoreland Sheriff’s Office, the Commonwealth’s Attorney, magistrate and other members of the law enforcement community. The English Building space currently utilized by the courts, Commonwealth’s Attorney and others will be put to use by county government departments.
The old Westmoreland Courthouse will no longer house the Circuit Court Clerk and Circuit Court records. Future uses of the old Westmoreland Court House and nearby Sheriff’s Office have yet to be established. The Westmoreland Supervisors will be expected to decide whether or not to go forward when contractor bids have been reviewed.